Manually Adding Subscriptions

Important note: These instructions are only to be used to add existing subscriptions into MemberPress that can be presently found in one of our supported gateways (e.g. PayPal, Stripe, etc.) AND that is active (meaning it is not expired). They cannot be used to create a subscription that does not already exist, or activate one that is expired. 

This page covers using the Add New button on the MemberPress > Subscriptions page. Please note that there are other ways to manually add subscriptions to your MemberPress site, which you may want to use for other reasons. Please see the last section on this page for those.

When to Manually Add a Subscription

You should use these instructions when you have an active, automatically recurring subscription that appears in your payment gateway, but not in MemberPress. This may be due to:

  • Adding a subscription that you created outside of the MemberPress registration form.
  • Adding a subscription that you failed to add to your subscription import file.
  • Adding a few subscriptions when you do not want to create an import file.

New Subscription Page Options

After clicking the Add New button on the MemberPress > Subscriptions page, you will be taken to the New Subscription page. Here is a table outlining the various options you can edit on that page. Options marked with the asterisks (*) are required fields.

Option Description
Subscription Number*The unique Subscription ID for the Subscription. This should match exactly what you see in the payment gateway. 
User* The username of the user this subscription will be associated with. Only created users will appear here. This option cannot create a new user. 
Membership* The Membership that this subscription will be for. Only published memberships will appear. 
Sub-Total* The sub-total (amount before tax) of this subscription. Should match what is in the gateway. 
Tax Amount The amount of taxes for this subscription. Should match what is in the gateway. 
Tax Rate The tax rate in percentage. (Ex: 10.000 for 10%). Should match what is in the gateway. 
Status* The current status of the subscription. Should be set to Enabled.  
Gateway The payment gateway associated with this subscription. Your created gateways in the MemberPress > Settings > Payments tab will appear here.
Created (UTC/GMT) The date that this subscription was created on. This field is displayed in UTC/GMT. Should match the created at date found on the subscription in the gateway. 
Trial The trial period for this subscription. Check only if the subscription had a trial period. 
Trial Days The number of days for the subscription’s trial period as applicable. 
Trial Amount ($) The sub-total (amount before tax) of this subscription’s trial period as applicable.  

Granting Access to Protected Content

Please note that subscriptions do NOT create access to protected content. Complete, non-expired, non-refunded transactions do that. Subscriptions can be viewed as place holders for a group of recurring transactions for a single user. 

Therefore, to grant access to your site’s protected content, you will need to then add a transaction to this user’s subscription. You can follow our instructions here to create that transaction manually. For access, you only need to add the last payment the user has made. 

Other Ways to Manually Add Subscriptions

  • Using the Add New button on the MemberPress > Members page. When to use: Adding a user who is not already a IdeaKit user on your site AND granting them free/temp access to your membership content. See this page for more details. 
  • Creating a manual transaction. When to use: Giving an existing IdeaKit user on your site free/temp access to your membership content.
  • Importing Subscriptions. When to use: Adding many subscriptions in one bulk batch. Instructions vary based on subscription type (automatically recurring or one-time payment type).
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